outlook

= = =toc Distribution list=

A distribution list is a collection of contacts. Distribution lists are useful if there is a group of people that you frequently send emails, eg. your class, a PLC, a grade group or an entire staff.A message sent to this distribution list goes to all recipients listed in the distribution list.

The distribution list is saved in your **Contacts** folder by the name you give it, for example Grade 1A. You can easily add and delete names in a distribution list, send it to others, and print it.
 * How to create a distribution list**
 * 1) On the **File** menu, point to **New**, and then click **Distribution List**.
 * 2) In the **Name** box, type a name.
 * 3) Click **Select Members**.
 * 4) In the **Show names from the** list, click the address book that contains the e-mail addresses you want in your distribution list.This will be your Global Address List.
 * 5) In the **Type name or select from list** box, type a name you want to include. As you start to type your students' last name it will appear. Select the name, and then click **Members**. Do this for each person you want to add to the distribution list, and then click **OK**.
 * If you want to add a longer description of the distribution list, click the **Notes** tab, and then type the text.


 * How to add or delete names in a distribution list**
 * In your **Contacts** folder,(which is at the bottom left corner of your Outlook, open the distribution list.. Distribution lists are marked with [[image:http://office2010img.vo.msecnd.net/en-ca/files/418/213/ZA006051434.gif caption="Icon image"]].
 * To add an address from an address book or a contact folder, click **Select Members**.
 * To add an address that is not in a contacts folder or an address book, click **Add New**.
 * To delete a name, click the name, and then click **Remove**.

=Attaching files to an email=


 * Create an email.
 * You may either click on **Insert** **or the paper clip** which will take you to your documents or to a My Computer box.
 * Select the file that you want by clicking once.
 * Click insert.
 * You may also cut and copy whole documents or parts of documents into individual emails.